COE Real Estate: The Final Step to Making Your Homeownership Dreams a Reality in 2023

COE in Real Estate

COE, short for Close of Escrow, is a term used in real estate that refers to the point in a transaction when all parties have fulfilled their responsibilities and the transfer of ownership is finalized. It is an important step in the closing process that ensures everyone did their part.

  1. Signifies the end of a real estate deal: COE is the point at which the transaction is formally concluded, and ownership of the property is passed from the seller to the buyer. The seller receives payment at this time, and the buyer receives the property’s keys.
  2. Legal obligation: COE designates the moment at which both parties are contractually obligated to abide by the terms of the agreement. The buyer is required to finish the transaction if COE happens, and the seller is no longer able to receive counteroffers.
  3. Protects the interests of both parties: The escrow process supports a fair transaction and allows both parties to protect their interests. At the end, the close of escrow occurs with the finalization of the sale. Overall, it signifies that both parties have fulfilled their responsibilities to one another.
  4. Essential step in any real estate transaction: COE and closing are essential steps in any real estate transaction and require the involvement of various parties, including the buyer, seller, escrow agent, and real estate agents.

In summary, understanding the COE process is crucial for anyone involved in a real estate transaction. It signifies the end of a real estate deal, protects the interests of both parties, and is an essential step in any real estate transaction.

What happens during close of escrow?

During COE:

  1. The third party holding documents and funds can proceed with the sale.
  2. Closing documents, including title forms, deed of trust, and related paperwork, are signed.

Regarding Escrow Account:

  1. The escrow account used for holding deposits, earnest money, and required payments is closed out.

Significance of COE:

  1. Close of escrow indicates both parties have fulfilled their responsibilities.
  2. Ownership of the property officially transfers to the new owner.

COE Details:

  1. It may or may not align with the actual closing date and can differ.
  2. The escrow process ensures a fair transaction and protects both parties’ interests.
  3. Allows resolution of last-minute issues, which can lead to closing date extensions.

Final Steps:

  1. After a final walkthrough, all involved parties – buyer, seller, real estate agents, title company, and escrow representative – meet.
  2. They sign the necessary documents to formalize the sale.
  3. The buyer makes the down payment and covers closing costs.
  4. The buyer officially transfers payment and takes ownership of the home title.

Responsibilities of the buyer and seller during the COE process?

Buyer’s Responsibility

  1. Provide the earnest money deposit.
  2. Approve the seller’s disclosures.
  3. Complete home appraisals and inspections.
  4. Review all escrow documents.
  5. Sign the closing documents.
  6. Pay the agreed-upon purchase price.
  7. Ensure that you have met all contingencies and conditions of the sale.
  8. Ensure that the funds are available for the transaction.
  9. Ensure that the property is free from liens and encumbrances.
  10. Assume all rights and responsibilities associated with ownership after COE.

Seller’s Responsibility

  1. Provide all necessary documents.
  2. Ensure that the property is free from liens and encumbrances.
  3. Receive the earnest money deposit.
  4. Approve the buyer’s disclosures.
  5. Complete all necessary repairs.
  6. Sign the closing documents.
  7. Transfer the property’s responsibility to the buyer.
  8. Ensure that the buyer has fulfilled all of the contract requirements.
  9. Receive the agreed-upon purchase price.

Both buyers and sellers should use a checklist to complete necessary actions before the deadline, ensuring the COE is achieved on time and the transaction is successfully finalized. It is essential for both parties to take COE seriously and make sure they are ready to meet the deadline.

What happens if the buyer or seller fails to fulfill their responsibilities during the COE process?

Consequences for the Buyer:

  1. Breach of the contract if they don’t complete the purchase by the mutually agreed-upon COE date.
  2. Loss of their deposit.
  3. Risk of legal action by the seller.

Consequences for the Seller:

  1. Delay or compromise of the sale.
  2. Risk of legal action by the buyer.

In addition to these consequences, there may be other legal and financial repercussions for both parties. For example:

  • A breach of fiduciary duty by a real estate agent can result in serious financial damage to the client and can cause irreparable harm. The agent may need to compensate the client for those damages.
  • If a broker violates the rules and regulations set forth by the Real Estate Commissioner, they may face disciplinary action, including suspension or revocation of their real estate license.

It is essential for both buyers and sellers to understand the consequences of not fulfilling their responsibilities during the real estate COE process. To prevent these consequences, both parties should follow a checklist of actions that they must complete before the deadline.

What documents are required for the COE process?

Documents for COE Process:

  1. Transfer Deed: This document transfers ownership of the property from the seller to the buyer.
  2. Bill of Sale: Used to transfer personal property (e.g., appliances, fixtures) from the seller to the buyer.
  3. Seller’s Affidavit: A sworn statement by the seller confirming rightful ownership of the property and stating that there are no liens or encumbrances on it.
  4. Signed Mortgage Deed: Signed by the buyer, this document gives the lender a security interest in the property.
  5. Mortgage Application: Completed by the buyer, it provides the lender with financial information about the buyer’s situation.
  6. Closing Disclosure: Outlines the final terms of the loan and closing costs for the buyer.
  7. Title Forms: Used to transfer the property’s title from the seller to the buyer.
  8. Transfer of Tax Declarations: Transfers tax declarations related to the property from the seller to the buyer.
  9. Initial Escrow Statement: Outlines estimated monthly payments for property taxes, insurance, and other expenses.
  10. Deed of Trust: A document securing the loan, allowing the lender to foreclose on the property if the buyer defaults.
  11. Loan Estimate: Details the estimated costs associated with the loan.
  12. Proof of Homeowners Insurance: Provides evidence that the buyer has obtained homeowners insurance.
  13. Escrow Account Statements and Documentation: Includes the initial escrow statement describing how monthly payments cover property taxes and insurance premiums.

It is recommended that all parties involved in the COE process review these documents with the guidance of a real estate attorney or an experienced real estate agent. Keep in mind that in 22 states, the presence of a real estate attorney at the closing is a legal requirement.

How long does the close of escrow process usually take?

COE Real Estate
COE Real Estate

Factors that can affect the timeline of the COE in real estate process:

  1. How long it takes for the buyer to seek mortgage pre-approval (unless they sought pre-approval before making an offer) and to secure financing.
  2. How long it takes for all parties to gather the proper documents.
  3. Inspections, missing paperwork, or issues with the title.

General timelines for the close of escrow process:

  • It can take as little as 30 days to complete the escrow process if everything goes smoothly.
  • It is also common for the process to take around 60 days to complete.

Additionally, it’s worth noting that the close of escrow does not necessarily have to occur on the actual date of closing, but it can happen on that day.

Methods Used by Real Estate Agents to Determine House Value During COE

  1. Comparative Market Analysis (CMA): Real estate agents compile a CMA, analyzing local comparable sales to establish a home’s value. A CMA predicts a home’s appraised value by analyzing comps within current market trends, such as buyer’s or seller’s market, inventory level, price per square foot, and days on the market. CMAs are typically used for listing purposes.
  2. Appraisals: Real estate agents can help sellers get a professional appraisal to determine the fair market value of their home. Appraisers analyze comps in the area and consult Multiple Listing Services (MLS) to determine a home’s value, often for mortgage approval purposes. Appraisals are essential to ensure the home’s value aligns with the purchase price.
  3. Online Valuation Tools: Real estate agents can use online home value calculators that consider provided home information and public records data to calculate an estimated property value. These tools offer a convenient way to get a ballpark idea of a home’s worth.
  4. Analyzing Comparable Homes: Agents analyze comparable homes in the area to determine the value of the house. This involves looking at recent sales of homes similar in size, location, and features, adjusting prices to account for differences. MLS data can also provide recent sale prices of comparable houses in the neighborhood.
  5. Market Insight: Real estate agents provide insight into current market conditions and help buyers and sellers negotiate the purchase price based on the location of the house.

These methods allow real estate agents to accurately assess a property’s value, ensuring a smooth COE process for buyers and sellers.

Fees Associated with the COE Process

For Buyers:

  1. Escrow Fees: These are a portion of the closing costs paid to an escrow company, real estate attorney, or title company to conduct the closing and distribute funds to third parties involved in the transaction. The average cost is 1% – 2% of the purchase price of the home.
  2. Real Estate Attorney Fees and Commissions: Real estate attorneys may charge fees for their services, including reviewing contracts and conducting the closing.
  3. Mortgage Origination Fees: Lenders may charge fees for processing and underwriting the mortgage.
  4. Property Taxes and County Fees: Buyers may be required to pay property taxes and other county fees at closing.
  5. Homeowners Insurance Premiums: Buyers may need to pay homeowners insurance premiums at closing.
  6. Title Search or Exam Fee: Paid to the title company for conducting a thorough search of the property’s records.
  7. Transfer Taxes: Taxes paid when the title passes from the seller to the buyer.
  8. Underwriting Fee: Paid to the lender to cover the cost of researching whether to approve the loan.

For Sellers:

  1. Escrow Fees: Part of the closing costs associated with selling a home.
  2. Real Estate Commissions: Fees paid to real estate agents for their services in facilitating the sale.
  3. Profits from the Transaction: Sellers may incur fees related to the sale, such as real estate commissions.

It is essential for buyers and sellers to understand the fees associated with the COE process to avoid surprises at closing. Real estate agents can provide guidance on what fees to expect and how to negotiate them.

Factors Affecting the Total Cost of the COE in real estate

  1. Location: Closing requirements and fees vary by state, county, and sometimes city. This can affect closing fees such as transfer taxes, recording fees, and title search fees.
  2. Purchase Price of the Home: The purchase price can influence closing fees like real estate agent commissions, discount points, prepaid homeowners insurance premiums, mortgage insurance premiums, property taxes, and/or homeowners association (HOA) fees.
  3. Type of Loan: The type of loan can impact closing fees, including mortgage origination fees, underwriting fees, and appraisal fees.
  4. Type of Property: The type of property can affect closing fees, such as property survey fees and title insurance policies.
  5. Negotiation: Buyers and sellers can negotiate who pays for certain closing costs, like transfer taxes and real estate agent commissions.
  6. Escrow Fees: These are a portion of closing costs paid to an escrow company, real estate attorney, or title company to conduct the closing and distribute funds to third parties involved in the real estate transaction.

It’s essential for both buyers and sellers to understand the factors influencing the total cost of the COE process to avoid any surprises at closing. Real estate agents can provide guidance on expected fees and offer advice on negotiation strategies.

Can the close of escrow process be expedited?

Yes, the close of escrow process can be expedited. Tips to Expedite the COE Process:

  1. Complete the pre-approval process and loan application promptly.
  2. Have all required paperwork gathered in one location and ready to go.
  3. Be available to sign the Closing Disclosure (CD) form three days prior to settlement.
  4. Stay in contact with the title company, the mortgage lender, the closing agent, and anyone else involved, ensuring everyone receives the necessary documents and information.
  5. Finish your mortgage application quickly and make sure that there are no mistakes on your application.
  6. Prepare your documents in advance and proactively anticipate the steps necessary for closing to arrange them early.
  7. Speak to your agent regularly and return emails and phone calls promptly.
  8. Pay cash for your new home if possible.
  9. Get an inspection and appraisal right away.
  10. Highlight important information and inform the title company of any crucial details when you send in your order.
  11. Review and sign the title commitment right away.
  12. Keep the escrow officer informed about any matters that may affect the transaction.


In conclusion, the Close of Escrow (COE) process in real estate is a pivotal milestone that marks the formal conclusion of a property transaction. It signifies the transfer of ownership from seller to buyer, legally binds both parties to the agreement, and safeguards their interests. While COE timelines can vary, efficient preparation, collaboration, and timely document submission can expedite the process. Buyers and sellers should be aware of their respective responsibilities and the associated fees, guided by real estate professionals who employ various valuation methods. Overall, understanding COE is essential for a successful and smooth real estate transaction.

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